Incoming Cheques (from customers)

A full example: a customer cheque, endorsed to a vendor, bounced by the bank, then given back to the customer.

1Record the cheque: Cheque receipt

In Manage incoming cheques click New.

Search: choose the customer. Their balance appears in Amount paid; change it to the cheque amount.
Cheque number and Due date: as on the cheque.
Cash account: leave 1022 Incoming cheques (default).
In the line below: Amount, account 1100 Accounts receivable, and a Description (the bank name, for example).
Click Save. The cheque appears in the list as Due (or Not cashed if its date is later).

💡 Record each cheque in its own voucher so every cheque has its own number, date and status.

2Open the cheque's ☰ menu

Click ☰ at the start of the row. The commands change with the cheque status:

Cheque status	Commands
Due / Not cashed	Cash cheque, Endorse to vendor, Endorse to customer, Record returned cheque, Return cheque to issuer
Endorsed	Record returned cheque, Transfer entry
Returned	Return cheque to issuer
Cashed / Returned to issuer	Print and Edit only

Each command opens a voucher already filled with the customer, cheque number, amount and accounts. Check it and click Save — the status changes automatically.

3Cash the cheque (deposit it)

Choose Cash cheque, pick the bank account in Cash account, enter the deposit date in Endorsement/Bank date, and save. The amount moves from 1022 to the bank and the status becomes Cashed.

4Endorse the cheque to a vendor

Choose Endorse to vendor. The Endorse cheques to vendors voucher opens with the cheque number and amount ready.

Search: choose the vendor.
The line is on 2000 Accounts payable — the amount reduces what you owe the vendor.
Save. The status becomes Endorsed, and the same cheque appears in Outgoing cheques as Endorsed from customer.

💡 Endorse to customer works the same way but reduces another customer's balance (1100). Transfer entry opens the endorsement voucher.

5Record a returned cheque

The bank returned the cheque? Choose Record returned cheque. The voucher moves the amount from 1022 to 1023 Returned incoming cheques. Save: the status becomes Returned and only one command is left: Return cheque to issuer.

6Return the cheque to its issuer

When you hand the bounced cheque back, choose Return cheque to issuer. The line is on 1100 Accounts receivable, so the customer owes the amount again. Save: the status becomes Returned to issuer, with only Print and Edit left.

⚠ Don't delete the voucher of a bounced cheque — use Record returned cheque and then Return cheque to issuer. Deleting removes the cheque from the customer statement.

💡 Start your day with the filter Cheque status = Due to see which cheques are ready to deposit.